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Fulbourn Institute Cricket Club
Recreation Ground, Home End, Fulbourn

Policies Relating to the Welfare of Young People

2014

1. Introduction
Fulbourn Institute Cricket Club operates a code of conduct derived from the ECB code of conduct. As part of the Club’s code of conduct the Club is committed to the Welfare of Young People playing cricket for the Club.

2. Definition of a Young Person
A young person is defined as any person under the age of 18 years old.

3. Changing and Showering
The club stipulates the following:
a. Adults must not change or shower at the same time as children using the same facilities.
b. Adults should try to change at separate times to children during matches i.e. when padding up.
c. If Adults need to share a changing facility, the Club must have consent from the Parents that their child can share a changing room with Adults in the club.
d. Mobiles phones must not be used in the changing rooms.
e. Mixed gender teams will have access to separate male and female changing rooms.

4. Transport
a. It is not the responsibility of the Coach or Team manager to transport, or arrange to transport, the children to and from the Club or match.
b. The Club must receive permission from Parents/Carers for children to participate in all competitions and away fixtures/events.

5. Managing Children Away from the Club
a. A child will only be away from the club for away matches and none of these events will involve overnight stays.
b. Parents will be advised on when and where the away match will be played and the estimated time of return.
c. The meeting point for all away matches will be primarily the Recreation Ground in Fulbourn. Any parent wishing to go directly to the event with their child should inform the coach(es) of this fact.
d. The coach(es) and club staff will be responsible for the Children in their care at an opponents’ cricket ground.

6. Photography/Video
a. Photographs/images will not be taken at matches or training without the prior permission of the parents/carers of the children.
b. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches.
c. If no consent has been given for a child on the player profile form, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that child.
d. The children will be informed that a person will be taking photographs. The children will be informed that if they have concerns they can report these to the coach(es).
e. Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection concern.

7. Use of Images of Children
a. Parental permission will be sought to use their child’s image and the image will be shown to the parent in advance.
b. The child’s permission will be sought to use their image.
c. Children will not be named in the photographs used by the club.
d. Only photographs of children in appropriate kit (training or competition) will be used in club articles to reduce inappropriate use, and to provide positive images of children.
e. Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the Club Welfare Officer.

8. Children Playing in Adult Matches
a. All young players who have not reached their 18th birthday must wear a helmet with a faceguard when batting and when standing up to the stumps when keeping wicket. Parental consent not to wear a helmet will not be accepted.
b. A young player acting as a runner must also wear a helmet even if the player he is running for is not doing so.
c. No young player shall be allowed to field closer than 7.3m (8 yards) from the middle stump, except behind the wicket on the off side, until the batsman has hit the ball. If the young player comes within the restricted distance the umpire must stop the game immediately and instruct the fielder to move back.
d. A young player will not be permitted to bowl more than 6 overs per spell and no more than 12 (up to age 16) or 18 (up to age 19) overs in a day.
e. No player in the Under 13 age group and younger can play in adult matches. Those over the age of 13 must have explicit written consent from a parent or guardian before participating in adult matches.
f. Umpires will be informed of any young people (under 18) in the team.

9. Anti-Bullying
We are committed to providing a caring, friendly and safe environment for all of our children so they can train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children should be able to tell and know the incidents will be dealt with promptly and effectively. We are a TELLING club. This means that anyone who knows that bullying is happening is expected to tell staff and officials.

10. Missing Children
If a child for whom the club has responsibility goes missing the following actions will be taken:
a. Ensure that other children in the club’s care will be looked after appropriately while a search is organised for the child concerned.
b. The child’s parents will be informed if they are present at the event, or a nominated person will telephone them and advise them of the concern.
c. All available responsible adults to be organised into search areas.
d. Send searchers immediately to any exits to the venue to ensure the child has not left, and to any obvious potential danger spots such as nearby lakes and rivers.
e. Search the area in which the child has gone missing including changing rooms, toilets, public and private areas and the club’s grounds.
f. Request all those searching to report back to a nominated adult at a specific point.
g. The nominated person will remain at the reference point and make note of events, including detailed physical description of the child.
h. If after 20 minutes of searching the child has not been found the police will be informed.
i. If the police recommend further action before they become involved this will be followed.
j. Parents and all adults involved in the search will be informed when the child is located.
k. All missing children incidents WILL BE notified at the very earliest opportunity to the Club Welfare Officer, who will immediately notify the County Welfare Officer, and they will notify the ECB Safeguarding Team.

11. Social Media: Club/Coaches DO:
a. Have separate social media accounts for cricket-club related and personal use.
b. Keep your photos and personal information private.
c. Apply Codes of Conduct and appropriate professionalism to your behaviour online, by text and email.
d. Obtain consent before posting any personal information online – this includes photographs where an individual can be identified.
e. Remember the picture/no name guidance for under 18’s.
f. Need to be aware that any report of the misuse of communication and interactive technologies thin the context of cricket will be investigated and may result in the club’s sanctions being enforced. Depending on the seriousness of the incident legal action may be taken and where suspected criminal activity has taken place a report will be made to the police.
g. Club officers and appointed volunteers will not ask for email addresses, mobile numbers or social networking profiles of junior members (less than 18 years of age) or search for junior members on social networking services/search engines without the prior consent of parents and in line with the club’s policy on the use of information including emergency situations.
h. The ECB also recommend that the person(s) in charge of social media for the club obtain further guidance from the Child Protection in Sport Unit website - http://www.nspcc.org.uk/Inform/cpsu/resources/briefings/socialnetworkingserviceswdf69029.pdf

12. Social Media: Coaches/Club DO NOT:
a. Send text messages to juniors – make arrangements via their parents.
b. Send private messages to children and young people via social media.
c. Invite or accept children and young people to become “friends”.
d. Send inappropriate text messages or post messages on social media that are offensive, nasty or derogatory in any way.

13. Adult Players in Open Age Teams Must:
a. Be mindful of who may have access to material you share via social media, including Facebook, Twitter and other platforms

14. Parents/Carers DO:
a. Make sure you are aware of who your child has contact with online and via text.
b. Be aware of The ECB and the club’s expectations for coaches and social media.
c. Talk to your children about social media.
d. Provide you mobile number/email address if requested, so the club can contact you.

15. Young People DO:
a. Keep your photos and personal information private.
b. Conduct yourself in a respectful and courteous manner on social media as you would at home, in school or at cricket.
c. Tell a professional or an adult you trust if you are worried or concerned about online behaviour or unwanted contact/communication.

16. Young people DO NOT:
a. Send inappropriate text messages or post messages on social media that are offensive, nasty or derogatory in any way.
b. Accept any friend requests from people you don’t know or feel uncomfortable accepting.

17. Disclosure and Barring Service (DBS)
As concerning CRB checking (now called DBS certificate - Disclosure and Barring Service) the following roles require ECB vetting checks:
a. Welfare Officer
b. Volunteer Co-ordinator
c. Coach
d. Umpire
e. Scorer
f. Colts manager
g. Age group manager
h. Open age team captains
i. Junior supervisors
j. First aiders